Information we collect:
Personal information: full name;
Contact information: e-mail address, phone number;
Academic affiliation: university, academic status;
Photo ID: (masked) Aadhar Card which is solely the requirement of the university to allow entry;
Dietary restrictions and allergies (if applicable);
Accessibility restrictions (if applicable);
Additional information is specified in the registration form to ensure a smooth and successful conference experience.
We use your information:
To process your conference registration;
To send event-related updates and information;
To provide access to conference materials and platforms and university;
To facilitate networking opportunities;
To manage dietary or accessibility requirements;
To analyze event participation and feedback.
We may share your information with:
Catering services (if applicable);
Colleges (limited to name, affiliation, and ID proof);
Corporate Sponsors (limited to name, affiliation).
We will only share your information with trusted partners who meet strict data protection standards and have signed agreements ensuring your data security.
We will retain your data for the duration of the conference and for a limited period afterward to fulfill administrative or legal requirements. After this period, we will securely delete your data unless you consent to receiving future communications from us.
You have the following rights regarding your data:
Right to access: Request a copy of your personal data we hold.
Right to rectification: Request correction of inaccurate or incomplete data.
Right to erasure: Request deletion of your data under certain circumstances.
Right to restrict processing: Request restriction of how your data is processed.
Right to object: Object to the processing of your data for marketing purposes.